Do you have files that contain confidential or private data you wish only authorized persons to see? Then it’s only logical to make sure nobody is able to access them – except the people who need to see them.
There are numerous reasons people redact PDFs or use a word redaction tool on their documents.
Perhaps your company has documents with classified information or you want to keep your business strategy away from your competitors. Or maybe a client gave you a file with confidential data that must be protected from prying eyes.
Whatever the reason, there are several ways to redact word document or PDFs without harming their quality or appearance.
In this post, we’ll look at a few simple processes to do PDF expert redact.
What does it mean to redact PDF?
PDF redaction is removing or erasing confidential or classified data contained in a document, using a PDF editor so that only designated people can view them.
By using a PDF redaction tool, you can prevent unauthorized users from viewing sensitive information. This ensures your confidential data is kept secure, hidden from prying eyes, and doesn’t fall into the wrong hands.
Moreover, editing PDF content is crucial for safeguarding your client’s data and improving your business relationship with them.
Why is PDF redaction important?
PDFs are a key program for presentations and team collaboration, but sometimes you want to keep classified details from being viewed by everyone else.
You don’t want to have secret information like financial data, medical, and personal data accessed by unapproved people.
The most common reasons people redact PDF files include:
- To prevent confidential data from public access.
- To conceal personal data, such as Social Security numbers or credit card numbers, or details about your medical history.
- To conceal personal details that might be exploited against you in court.
- To keep your personal photos and documents safe from prying eyes.
- To safeguard the privacy of your company’s trade secrets or other confidential data.
- To protect public records by obscuring embarrassing or compromising information, like those related to your business, finances, or identity.
How to redact PDF on Mac
Using the right tools and techniques redact PDF mac simply and easily. Here’s how:
1. PDF viewer
Step 1: Open the PDF Viewer program, click the menu file and select from your computer the PDF file you wish to hide specific texts or images.
Step 2: Select the markup toolbar from the the View tool on the menu.
Step 3: Choose ‘Redact’ from options. This will open a new window that allows you to highlight the areas in the file you wish to remove or erase and choose what type of edits you want on the file (e.g., text or image removal).
Step 4: We recommend that you duplicate the file before you start the editing process.
Step 5: Next, activate the redaction tool by simply clicking ‘OK’ (a dialog will appear explaining what it does).
Step 6: Your document is now edited. To confirm, you’ll notice a black hash mark when you hover your cursor over the text or image you wish to conceal.
Note, however, that with the PDF viewer, redaction can be undone by anyone using the same tool. That is why we strongly recommend using the Lumin redact online tool instead. It is more secure and reliable.
2. Using Lumin PDF
Step 1: Upload and open the file that you wish to edit in Lumin PDF.
Step 2: Select the Redact mode from the toolbar.
Step 3: Drag the cursor over text or images to hide them.
Step 4: Then click ‘Apply’ to hide the sensitive information.
How to Redact PDF on Windows
The following steps will walk you through how to create an edited version of your document on Windows 7 through Windows 11.
1. Adobe Acrobat Pro
Step 1: Open Adobe Acrobat Reader, click the open files, and select the document that needs to be edited.
Step 2: Choose ‘Redact’ from the menu bar
Step 3: To delete or remove a portion of a document (text or image), select the desired area. You can also select multiple areas in the file at once by holding down the shift key.
Step 4: Conceal the text or image you want to be removed or erased with a black box or space.
Step 5: After making your changes, click OK to save them and exit Adobe Acrobat Pro.
This method allows you to quickly and easily hide sensitive information in your Windows documents. To complete the document redaction, you can use an online redaction tool.
2. Lumin PDF
Lumin PDF offers free accounts for Windows users to edit PDFs. The following instructions will help you redact text or images from your document using the software.
Step 1: Open the file for editing in Lumin PDF after uploading it.
Step 2: From the toolbar, select ‘Redact’ at the top right corner and click the button.
Step 3: Select ‘Redact’ from the list of actions displayed on your screen.
Step 4: Hold down the left mouse button while dragging the cursor over the area you want to conceal or erase.
Step 5: After that, click the ‘Apply Redaction’ button and then the ‘OK’ button to finish.
Step 6: Click the action you want to perform and choose where you want to save your new file.
This document redaction software offers a free and reliable alternative to Adobe Acrobat Pro. But you’ll need to select a monthly subscription plan at the end of your unpaid trial period. This is a great option if you’re in search of a PDF editor that is fully functional.
File redacting is one of the most important steps a user should take for security purposes. No matter which method you choose, PDF redaction is a relatively simple process. And it’s a good way to protect your secret information from prying eyes.
If someone were to steal or uncover your private documents and disclose them, you could be at risk of data theft and other types of fraud. You may also find yourself working with people who are less than trustworthy or understand the importance of privacy.
With PDF redaction, you can easily conceal sensitive data within the PDF file itself and protect yourself against potential breaches in security.
Follow these steps to get started.